The following article is a sample from the full BVOP™ Ultimate Guide and is part of the preparation for the BVOP™'s modern Agile Project Management Certification Program.
Closing projects is a classic, standard, and needed phase in the project management area that usually includes major activities like:
- Assurance that all the work has been completed.
- Assurance that all agreements are met.
- Agreements between each involved and interested parties that the project is completed.
- Reviewing contracts.
- Validating the completion of the defined goals, objectives, and benefits defined at initial project phases.
- Maintaining lessons learned.
- Dismissing internal or external resources and involved parties.
- Delivering the project outcomes to internal or external customers or other operational teams.
Some of the activities are formal, administrative, or legal, and can’t usually be skipped when different parties are involved in a project.
BVOP suggests additional activities that provide more business value for all project participants. Such activities may include:
- Sharing and discussing lessons learned
- Creating plans for improvements
- Actual improvement
Sharing and discussing lessons learned
Learned lessons usually relate to collecting information about the well carried out aspects of the project, and the dissatisfactory outcomes with suggestions for their future improvement.
Lessons learned in real-world situations are often ignored or barely noted. If they are prepared carefully in detail and contain useful information, they may be a very valuable resource for organizations and teams involved in the projects.
Creating plans for improvements
Based on information from the lessons learned, organizational offices, departments, and teams discuss and plan improvements of practices and processes, steps for their implementation, and the eventually needed resources.
The improvement plans for the lessons learned are shared with other offices and get scheduled for execution.
Executing may include training, skills improvement, environmental improvements, or acquiring tools.
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