The following article is a sample from the full BVOP™ Ultimate Guide and is part of the preparation for the BVOP™'s modern Agile Project Management Certification Program.
Closing projects is a classical, standard and needed activity in the project management area that usually includes major activities like:
- Assurance that all the work has been completed.
- Assurance that all agreements are met.
- Agreements between each involved and interested parties that the project is completed.
- Reviewing contracts.
- Validating of the completion of the defined goals, objectives and benefits at initial project phases.
- Maintaining lessons learned.
- Dismissing internal or external resources and involved parties.
- Delivering the project outcomes to internal or external customers or other operational teams.
Some of the activities are formal, administrative or legal, and can usually not be missed when different parties are involved in a project.
The BVOP suggest attention and focus from the project management office representatives to activities that provide more business value to the involved in the project parties. Such activities may include:
- Sharing and discussing lessons learned
- Creating plans for improvements
- Actual improvement
Sharing and discussing lessons learned
Learned lessons usually relate to collecting information about what has done well in the project, and what has not worked out well and how it can be improved in the future.
Lessons learned in real-world situations are often skipped or just noted and forgotten. If they are prepared carefully with detail and contain useful information, they may be a very valuable resource for organizations and teams involved in the projects.
Creating plans for improvements
Based on information from the lessons learned, organizational offices, departments, and teams discuss and plan improvements of practices and processes, steps for their implementation, and the eventually needed resources.
Lessons learned and their plans for improvement may be communicated with other offices and planned for executing.
Executing may include training, skills improvement, environmental improvements or acquiring tools.