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Program resources management

The following article is a sample from the full BVOP™ Ultimate Guide and is part of the preparation for the BVOP™'s modern Agile Certified Project Manager Program.

Resources may relate to financial resources, environment, safety needs, professional human skills, materials, information technology, tools, databases, and other physical or nonphysical resources needed for the realization of the program.

The Business Value-Oriented Program Management (BVOPGM) office estimate and allocate resources during the entire program realization, and this may need involvement in:

  • Planning, estimating and requesting financial resources
  • Planning, estimating and requesting material physical or nonphysical resources
  • Planning and requesting new personnel recruitment
  • Planning and requesting training
  • Withdrawing resources from a project or entire program
  • Allocating resources across projects

Program, projects, and product management roles collaborate for proper resources planning and estimating and predict and eliminate waste.

Cross‐functionality of the teams

The BVOP focuses on the general cross-functionality of the teams working on a single project. Cross-functional dedicated project teams are a major factor for the successful project realization. Such teams usually include people with different expertise and work together for accomplishing common objectives.

If a project consists of a team with the entire needed skill set, the general productivity may be higher than the productivity of teams who often rely on external support.

Team members of the cross-functional teams need to share information, collaborate, work together, and support each other.

Program and projects continuous assessment

Periodically all projects and the entire program need to be assessed. If the entire program or its projects require significant resources and time for realization, market, users, and business needs or organizational priorities may eventually change.

Once any changes have been identified, projects and the entire program may need to adapt to the changes.

Resources supply 

Projects may need an additional supply of resources over time. If initiatives are assessed as successful and teams or tools need additional resources, the BVOPGM office usually plans and requests more specialists joining the teams, financial resources or technologies, tools, or software.

Program Resources Management - assessment, estimating, allocating and requesting resources
BVOP Community Reviews
  1. Alcina Constantinides, BVOP Project Manager

    All projects need resources. However, the organization needs to know how much resources should be provided for the development of all projects. This, of course, must be in line with the priority of the projects, the estimated profits, and benefits for the users.

    Resource management, in my view, is the most difficult task for program management, because many teams from different departments are involved in this step, and different stakeholders require this information.

    Usually, time and money planning are done not only to predict these rates. Many people are unaware that this information serves for possible loans, salary calculations, marketing initiatives, maintenance of equipment and environment.

    You see in the guidebook how many kinds of resources are included in the resource management. Every forecast is required by business people, investors, banks, partners, and at the same time, the organization must maintain a sustainable business model and happy staff. Program management has a very important role in all these perspectives.

Comments of our guests
  1. Aniyah Vang
    Hello. I have a question. I hope I do not bother you. How does the project manager answer for resources? It is usually not a person who has resources (teams, people, money or tools). From my modest experience, I think it's impossible. Please share some details. Thanks in advance.
  2. Sandra Smart
    Hello Vang, The project manager crates a plan for the needed resources and presents this plan to the project stakeholders, Project sponsor and other roles. This is how the project manager asks or requests resources. If it's not approved or supplied this is not something that the project manager should worry about. The actual responsibility is at the high management side.
  3. Anna Haruto
    As BVOP teaching has recently inspired me to think more deeply about all management and business topics, I have more contemporary and more modern perspectives now. I want to add my supplement on the topic of resource management. The idea of waste elimination is mentioned above. A new point and activity can be added to resource planning regarding the creation of a Waste Elimination Plan as part of overall resource management for the entire program.
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