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Scope management

The following article is a sample from the full BVOP™ Ultimate Guide and is part of the preparation for the BVOP™'s modern Agile Project Management Certification Program.

The BVOP suggests that the scope of a project is not fixed and may often evolve.

Understanding the scope as a fixed list of goals should not be a perception of organizations interested in the project. In many real-world situations, scope constantly changes, and this does not necessarily have to be seen as something to be avoided at all costs.

Many interested parties and individuals may be involved in the scope definition, and this may lead to an extensive list of demands. The scope of the project may need to change with time. 

Scope management may include the following activities:

Gathering initial information

Gathering initial information may require collaborative work between the stakeholders interested in the project (any parties interested in the project, their representatives, or such with knowledge about the project needs). 

This process is planned and conducted with the presumption of productivity, and each party has to follow this presumption.

Group sessions to define the scope of the project where more than one stakeholder is present can provide validation of the discussed needs. 

Scope definition

Scope definition details the collected information into a more organized and formal list.

Scope validation

A single project may end up with an extensive list of scope items, and they all may be requested as important or critical for the project.

Classic project management practices present the term "Not in scope," which usually means that a topic should not be seen as something to be included in the project. 

As the scope of the project can be extensive, the business value may not be clear. The BVOP suggests that, instead of "Out of scope" themes, prioritization of all the items of the project scope may be applied instead.

If an interested party has mentioned a topic that can be considered as Out of scope, it can still have some value, that's why it should not be ignored, but assessed prioritized.

Scope prioritization

Each scope item has a priority attribute which may have the following values:

  • Definite
  • Very likely
  • Likely
  • Possible
  • Unlikely

The scope of the project, in the form of prioritized items, can be useful after certain ideas evolve and the need for these items increases. It makes project teams and stakeholders aware of what can be implemented later on in the project.

The collected formal list of scope items needs to be double-checked and agreed upon by all interested parties.

Scope Management in Project Management
Comments of our guests
  1. Laurence Mcdonald
    Hello everyone, I know that the scope of a project highlights everything that needs to be created in the "scope of the project". If the project has to be delivered that way, why do we do prioritization in the first place? Thanks a lot

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