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Observing and optimizing

Observing and optimizing management processes and practices

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Observing and optimizing management processes and practices

The following article is part of the self-preparation for the modern BVOP® Project Management Certification program.

Specific activities, processes, and practices may be needed at different stages of the project, and their efficiency may vary. The Business Value-Oriented Project Management (BVOPM) office observes and optimizes work, processes, practices, interactions.

  1. Observing
  2. Optimizing


Observing and analyzing the efficiency of:

  • Work progress
  • Work status
  • Management practices
  • Design, development or implementation practices
  • Validation, approval or test practices
  • Communications and interactions


If a nonoptimal work, process, practice, or interaction is observed, the BVOPM and Business Value-Oriented Program Management (BVOPGM) offices optimize its efficiency to avoid waste and to improve weak links.

The optimization may include:

  • Modifying teams
  • Modifying management practices
  • Providing tools, databases or software
  • Adding formal processes or suspension of such
  • Controlling interactions

Optimizations should be implemented carefully only after repeated observation of inefficient factors.

The following issues related to chapter "Observing and optimizing" are included in the certification exam. The sequence of questions is presented in the table.
The data is current as of July 18, 2024, 12:09 pm

ID Issue Time Category
0 Optimizing 60 sec PM, PDM
1 Observing 60 sec PM, PDM

Comments from the BVOP™ community on “Observing and optimizing”

Shiori Nakamura

Most project management doctrines do not include optimizing their processes. Old methodologies impose strict terminology, rules, and conditions that are strictly and blindly followed, but no one talks about the evolution of processes and the optimization of team practices.

Remember something very important. BVOP changes this and the rules are not strict and defined. There are no laws. If a process hinders your job, remove it. Discuss your current work practices and anything that is inappropriate for your organization, project, or team can be removed.

The observation of the processes and practices mentioned in this manual does not take much time. If you pay attention to the interactions between people in your teams and management roles, you will notice in time what is a waste for you.


BVOPM office optimizes project work, processes, practices, and interactions to ensure efficiency at different stages of the project.

Observe and analyze work progress, status, management practices, design, development, implementation, validation, approval, test practices, communications, and interactions. If anything is found to be nonoptimal, optimize it to avoid waste and improve weak links. Optimization may include modifying teams, and management practices, providing tools or software, adding formal processes, or controlling interactions. Implement optimizations carefully after repeated observation of inefficient factors.

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